Overview of Role: Our client based in Co Monaghan is seeking a HR coordinator/Office Administrator on a 9 months to 1 year contract basis. Flexible working 2/3 days Hybrid or 4 days a week.
Role Overview
This position is part of the HR Department at the company.
This is a dynamic and fast paced environment, with a high volume of work.
The main focus of this role will be co-ordinating the management of absence in the business, focusing on long term absence and liaising with Occupational Health. In addition to this there will be a requirement to organise and coordinate training within the business.
Main Duties
Co-ordinate weekly absence management meetings with key contacts within the business. Involved in deciding on appropriate intervention and actions. Support Site Managers and Site Administrators accordingly
Co-ordinate Occupational Health intervention. In line with weekly absence management meetings, ensure all relevant referrals are made and follow up action is taken where appropriate
Support and advise Managers and Site Administrators on all absence management processes
Ensure we are maximising the use of HR Management systems, identifying process or reporting improvements where appropriate
Organise and coordinate external training within the business as required
Have an understanding of HR processes within the wider team and provide generalist HR advice to sites as required, providing resolution in a timely manner
Provide general duties to support the HR Services team in all aspects of day-to-day operations
Involvement in Project Work as required
Competencies for the role
Detail orientated – able to manage high volumes of work to deadlines with accuracy
Continuous Improvement – seeks continuous improvement as to how the job is done
Team Working - Collaborates with individuals and teams outside own area of expertise, as required
Manages Own Performance - strives for personal excellence; demonstrates high work quality
Leads Authentically – follows company policy and procedure; finds ways to reduce cost, strives to achieve the department objectives; strikes the right balance between frankness and respect
Customer Focus – proactively seeks customer feedback and acts upon it; supporting processes to drive improved service
Solves Problems – Differentiates between fact and opinion; seeks and integrates data and information from multiple sources to support resolution;
Plans for Success – Prioritises own activities and those of others to meet deadlines; develops project plan to manage specific areas of work, as required, including defined tasks, responsibilities, timelines and milestone dates;
Experience and Qualifications
Minimum 1 year experience in a Office Administration role within HR
Highly proficient in the use of Microsoft Office programmes
Experience of working with a HR System, ideally Time Management System (TMS)
Must have ability to travel to all company locations as required
If you are interested in the above role, please apply to job reference HM/579 on www.recruitmentbureau.com. Please send your cv in a Word format.
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