All of our jobs are based in Louth/ Meath/ Cavan/ Monaghan and North Dublin
Job Title: Office Administrative Assistant
Are you an Administrative Assistant looking for a fresh start? We are looking for an Administrative Assistant to join our client’s dynamic team. Permanent role, Hybrid role. Parking on site.
Duties will include:
▪ Arrange Travel, flights & Accommodation within budget & company policy,
▪ Co-ordinate processing / applications for new visas, & travel documents,
▪ Ad hoc support to Finance team in bookkeeping, expense calculations, & general reconciliations,
▪ Support MD in travel, admin, arranging meetings, general support,
▪ Complete various applications / forms / contracts from internal or external parties relevant to the business,
▪ Diligently mange and co-ordinate company correspondence (mail merge) with external clients and suppliers,
▪ Regularly and accurately update company protocols and policies,
▪ Order stationery and general office supplies and kitchen supplies,
▪ Support the implementation of ISO across the business,
▪ Answer calls & deal with all queries Upkeep of offices,
▪ Proactively action and coordinating necessary repairs and maintenance,
▪ Oversee office cleaner to ensure consistent high-quality standards are met,
▪ Liaise and co-ordinate with external IT provider on all supports, systems, acquisition of laptops, equipment and Cybersecurity,
▪ Manage and co-ordinate internal cybersecurity processes and procedures with external IT support company Staff communication & onboarding,
▪ Keep staff updated on all relevant admin updates, events,
▪ Oversee and action all staff onboarding procedures and follow-up’s
▪ Run admin / customised reports as needed
People skills
▪ Pleasant, outgoing with a ‘positive can-do approach’
▪ Highly organised, good time keeping with proactive follow-up
▪ Can work under pressure and multi-task
▪ High level of attention to detail and good initiative
▪ Highly numerical and comfortable working with figures Systems experience
▪ MS office suites – Word, Excel & PowerPoint and MS Teams
▪ Sage (preferable not necessary)
▪ CRM / database
▪ MS Mail merge system
▪ Thoroughly at ease with office systems and open to learning – technology / cybersecurity savvy
▪ ISO / external quality assurance scheme
If you are interested in the above role or any of our other roles, please apply to job reference HM/872 on www.recruitmentbureau.com.
At The Recruitment Bureau, we respect your privacy; your CV will not be forwarded to a client company without your consent.